In this policy, when we refer to “we”, “us” or “our”, it means Praeventus BV. When we refer to “you” and “your” in this policy, we mean a living individual whose personal information we may collect.

 

We are the controllers in respect of personal information for the products and services we provide to you. Protecting your personal information is important to us. We have set out information below to help understand how we use any personal information we collect about you so that we can provide you with appropriate insurance products and services, settle any valid claims and deal with any concerns you may have.

 

Where such information is collected this will be treated with the utmost care and respect. Information is shared only with other insurance professionals in the ordinary course of transacting contracts of insurance.

 

We will never process so-called sensitive personal data such as genetic or biometric data, religious and political views, trade union membership, racial information, sexual orientation and the like.

 

Please take a few moments to read the privacy policy below, and share it with anyone else connected to the policy.

 

How data is collected

• From the information provided in a proposal form

• From the information provided by an insurance broker or intermediary

• When information is communicated by telephone, fax, email or other forms of electronic communication

• From agents, advisers and intermediaries

• From publicly available information, i.e. via the internet, hard copy publications, articles, financial statements, etc.

 

What data is collected?

• The names, addresses, nationalities and dates of birth of business partners or potential business partners

• Information on key individuals within the company such as employment history, qualifications and other background detail, but only when relevant to the insurance

• Information on the income, expenditure, assets and liabilities of the companies/entities being insured (but not of the individuals associated with the company)

• Information collected during the due diligence process to satisfy Know Your Client requirements and assess whether there is any international trade sanction, financial crime or money laundering risk

 

Why this data is used?

• As necessary for transacting a contract of insurance

• To prepare an insurance quotation and policy documentation once a quotation is accepted

• Any other purpose for which an insured provides personal data

• To enable third parties (underwriters, loss adjusters, Lloyd’s brokers) to assist in transacting insurance and settling claims thereunder

• For the administration and management of Praeventus’ business

• To meet legal and regulatory obligations including those concerning anti-money laundering and international trade and financial sanctions

 

With whom might this data be shared?

• Professional advisers, including solicitors and other insurance specialists, to enable them to provide advice and assist in the transacting of insurance contracts

• Auditors to enable them to complete statutory audits and associated work

• Lloyd’s and regulators to evidence compliance with laws and regulatory rules

• Law enforcement agencies but only where required by law

 

How long is the data kept?

Any personal data collected will be retained only for as long as there is a lawful reason to do so. For example to fulfil Praeventus’ legal and regulatory obligations, i.e. in respect of anti-money laundering legislation, international sanctions and regulations covering the retention of data in respect of insurance transactions. Or if there is a requirement to retain information for the purposes of court proceedings or other legal reasons.

 

How is the data protected?

We follow best industry practise data security processes to ensure data is kept safely and securely and to prevent unauthorized access, use or loss of personal data. Please see the previous section for more details on this topic.

 

What is the legal basis for processing personal data?

• To perform a contract, such as providing an insurance product or service

• To comply with legal and regulatory obligations

• For legitimate business purposes

• In certain cases, with consent

 

Praeventus may process personal data for more than one lawful basis depending on the specific purpose for which it is used.

 

User rights in respect of personal data

Any user has the right to:

• Access the personal data Praeventus holds about them and to receive copies thereof

• Have their personal data rectified if it is inaccurate or incomplete

• Object to certain processing activities in relation to their personal data

• Request to restrict data processing activities

• Request to delete their personal data, unless that data is necessary to comply with a legal obligation, for legal defence or other legal requirement

 

How to contact us

If you have any questions, comments or complaints, or you want to exercise the rights you have relating to data protection, please contact through the following e-mail address: compliance@praeventus.eu.

 

Correspondence address:

Praeventus B.V.

Spicalaan 1 – Unit 0.4

2132 JG Hoofddorp

The Netherlands

 

Changes to our Privacy Notice

We keep our privacy policy under regular review, and the latest version will be available on this website. We encourage you to periodically review this page for the latest information. This version was last updated on 28 April 2021.